The Registry Division is headed by the Registrar who is the Chief Administrative Officer of the institution. Registrars of the Polytechnic in chronological Order from 1978 to Date are as follows:
S/N NAME DESIGNATION DATE
1 Mr. Iroanya N. C. Registrar 1978 – 1979
Mr. Sam E. Ogbonna Registrar 1980 – 1991
Mr. I. C. Kafor Registrar 1991-1995
Mr. F. Chukwuma Chukwu Ag. Registrar 1995 – 1999
Dr.(Mrs.)G.T.U. Chiaha Registrar 1999 – 2004
Mrs. C. D. Onukogu Registrar 2004 – 2009
Mr. I. M. Aligbe Registrar 2010 – to date
The offices under the Registry division are:FPNO_Facilities04
1. ADMISSIONS DEPARTMENT
This department currently headed by the Deputy Registrar, Mrs. N. S. Ogbue, carries out administrative duties connected with admissions, including signing on behalf of the Registrar the students’ Registration forms, collates entry requirements for admission, prepares advertisements for admission of students into the various programmes, issues and process admission forms, screens and admits students into the various programmes, issues letters of admission, keeps custody of the Matriculation Register, prepares students’ Nominal Roll and Issue Registration Numbers, provides data on students admissions, handles Correspondence on admissions, provides on-the-job training for staff, supervises staff in the Department, and maintain discipline, attends to any other duties that may be assigned by the Registrar.
2. EXAMINATIONS DEPARTMENT
The examminations department is divided into HND & ND sections headed Mrs. S. O. Onuoha and Mr. B. O. Dara respectively. This department is resposible for the following: processes students’ results and produces Pass lists, in collaboration with Space Allocation and Time-Table Committee, prepares Examinations/Lecture Time-Tables, liaises with each Dean of School on the Moderation of question papers prepared by Lecturers, and approved by External Examiners, produces and takes custody of and issues question papers for the Polytechnic examinations, collates and compiles Polytechnic Curriculum/Course Data, arranges in collaboration with the Deans of Schools for review of students’ scripts by External Examiners, attends School Board meetings for approval of results, collates and prepares examination results for presentation to Academic Board, computes G.P.A. of students’ results, releases students’ results after Academic Board’s/School’s approval, as appropriate, processes Part-time lecturers and External Examiners Claims, Assists the Registrar as Secretary to: Examinations Committee which provides space Allocation and Time-Table Committee, supervises staff in the Examinations Departments and maintains discipline, conducts election to elect a new Dean of School, attends to any other assignment that may be assigned by the Registrar,
3. RECORDS AND STATISTICS DEPARTMENT (R&S)
Under the leadership of Mr. Okoronkwo, A.E. and Mr. Friday C. Nwaogwugwu, this department carry out the following functions: processing of all students’ results, final computation of students’ result, typing, signing, stamping and sealing of statement of results,preparing and processing of transcripts and delivering or forwarding of same to end users on behalf of students, issuance of statements of results to students/graduands, preparations and issuance of Semester Result, verification and Confirmation of Results, issuance of Certificates, supervises staff in the Records and Statistics Department and maintains discipline, attends to any other duties that may be assigned by the Registrar.
4. CENTRAL ADMINISTRATION
The central administration department headed by Chief J.C. Okerulu with the task to mplements Polytechnic Policies with regard to general administration of the Polytechnic, advises on guidelines and Policies for the Organization and administration of the Registry, supervises and disciplines staff in the Central Administration, assist in administration of the Insurance Policies of the Polytechnic, maintains the Polytechnic Postal Services, provides Secretary for the following:
Academic Board (AB)
Polytechnic Management Committee
Board of Trustees for the Pensions Fund (PBOT)
Rector’s Minor Contract Committee (RMCC)
Committee of Deans (COD)
Other tasks include: supervises production of Minutes of meetings of AB, PBOT and COD, monitors implementation of directives and circulars by various departments in the Polytechnic, attends to any other duties that may be assigned by the Registrar.
5. COUNCIL & LEGAL MATTERS (CLM)
The Council & Legal Matters headed by Mrs. Udedibia, U.J. (on Sabbatical) handles Council Matters, arranges for Council’s, Council Committee’s or EMC’s meetings, provides Secretary for the following: Council, F&GP of Council, Council Committees, puts into effect decisions of Council and its Committees within the shortest possible time, produces minutes, Action Sheets and Communications from Council, responsible for handling litigations and other legal matters, supervises and disciplines Staff in the Council & Legal Matters Department, in the absence of a Governing Council, CLM Department then carries out same responsibilities as it affects the Expanded Management Committee (EMC) which would be instituted to fill the gap, attends to any other duties that may be assigned by the Registrar.
The Personnel Department is divided into two sections: the Senior Staff Personnel (SSP) and the Junior Staff Personnel (JSP). Mrs. Anuna E. C. It is responsible for preparing advertisements for Vacancies for Senior Staff appointment, collates and processes applications for employment of Senior Staff, liaises with other departments on matters relating to employment, prepares schedules of interviews, arranges pre-interview tests when necessary, and makes arrangement for the good conduct of interview meetings, Serves as Secretary to: (a) Senior Staff interview panels (b) A&PC , Prepares letters of appointments, Supervises staff in the Senior Staff Personnel Unit, and co-ordinates the functions of the Unit. Implements decisions of Council, and A&PC as they affect Senior Staff, Prepares and releases staff postings after clearing with the Registrar, Processes papers on staff matters for presentation to Council and A&PC, Prepares Agenda papers on Minutes of the Committees, and take follow-up actions arising from the decisions of the Committee. Also prepares report as appropriate, Deploys N.Y.S.C. Personnel, and provides approved Welfare facilities. Updates and keeps custody of staff Nominal Roll and statistics, Updates records of staff, Notifies staff due for retirement at least six months in advance, and compute all retirement benefits, Processes applications for withdrawal/transfer of service by staff, Issues Polytechnic Identity Cards (ID) to staff, Supervises staff in the Senior Staff Personnel, and maintains discipline, Attends to any other duties that may be assigned by the Registrar.
JUNIOR STAFF PERSONNEL (JSP)
Mr. E. J. Onyemenonu heads the Junior Staff Personnel unit: prepares advertisements of vacancies for Junior Staff appointments, Collates and processes applications for employment of Junior Staff, Liaises with other departments on matters relating to employment, Prepares Schedules for interviews for Junior Staff, arrange pre-interview tests when necessary, and makes arrangement for the good conduct of interview meeting. Serves as Secretary to Junior Staff interview panels in the A&PC (JS). Prepares letters of Junior Staff appointments, Supervises staff in the Junior Staff Personnel Unit, and co-ordinates the functions of the unit, Processes papers on staff matters for presentation to A&PC, Implements decisions of Council, and A&PC as they affect Junior Staff, Prepares and releases staff postings, after clearing with the Registrar. Processes papers on staff matters for presentation to A&PC, Covering the A&PC meetings, and producing communications from the meetings thereof, Updates records of Junior staff , Updates and keeps custody of Junior staff Nominal Roll and Statistics, Processes applications for withdrawal/transfer of service by staff, Issues Polytechnic Identity Cards (ID) to staff, Attends to any other duties that may be assigned by the Registrar.